Privacy & Policy
Privacy Policy & Data Protection Statement
HireLoft Recruitment (“HireLoft”, “we”, “our” or “us”) is committed to protecting the privacy and personal information of our clients, candidates and website users. This Privacy Policy explains how we collect, use, disclose and safeguard personal data when you interact with our website or use our recruitment and staffing services.
As a recruitment agency, we handle personal data to match competent individuals to the right job opportunity and assist businesses to get the right talent. Using our services or visiting our site means that you consent to the terms of this Privacy Policy.
Scope of This Policy
This Privacy Policy applies to all individuals who interact with HireLoft, including website visitors, job applicants, candidates, clients, and business partners. It governs the collection and use of personal data through our website, communications and recruitment processes.
This policy would not be applicable to third-party websites or services that might be connected to our platform and users are advised to visit the privacy practices of such external sites on their own.
Information We Collect
We collect personal information directly from individuals, automatically through our website, and from third-party sources where appropriate. Information provided directly by you may include your name, contact details, resume or CV, employment history, educational background, skills and any additional information relevant to your job application or recruitment process.
When you visit our website, certain information is collected automatically, such as your IP address, browser type, device information and browsing behavior, including pages visited and time spent on the site. Additionally, we may collect professional information from third-party platforms such as LinkedIn, referrals, or publicly available sources to support recruitment activities.
Legal Basis for Processing
Some of the legal bases on which we process personal information are your consent upon voluntary provision of personal information, the need to comply with contractual requirements involving the provision of recruitment services, legal requirements and our legitimate business interests in better service delivery and pairing of candidates with suitable job opportunities. These legal foundations provide that the personal data will be handled in a responsible manner and in line with the existing privacy regulations.
How We Use Your Information
The recruitment process relies on personal information to facilitate and control it, such as assessing the qualification of the candidate, confirming their professional experience where applicable, and finding the right job applicant to match the available employment.
We also provide it to communicate with candidates and clients, support hiring decisions, enhance our webpage and services, and offer useful updates or job notifications when we have permission to do so. There are also some instances where personal data can be utilized to fulfill legal and regulatory requirements.
Sharing and Disclosure of Information
HireLoft shares personal information only when necessary to deliver recruitment services or comply with legal requirements. Candidate information may be shared with prospective employers to facilitate hiring decisions, ensuring that only relevant and appropriate data is disclosed. We may also share information with trusted third-party service providers who support our business operations, such as IT systems and analytics platforms.
In situations where disclosure is required by law or legal process, we may provide information to regulatory authorities. Additionally, personal data may be transferred as part of a business transaction, such as a merger or acquisition. We do not sell personal information to third parties under any circumstances.
Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance user experience, analyze website performance and improve functionality. These technologies allow us to understand how users interact with our website and help us optimise content and usability.
Users have the option to manage or turn off cookies through their browser settings however, doing so may affect certain features of the website.
Data Retention
We retain personal information only for as long as necessary to fulfil the purposes outlined in this Privacy Policy. Candidate data may be stored for a reasonable period, typically up to 12 to 24 months, to consider individuals for future employment opportunities unless a longer retention period is required by law or justified by legitimate business needs. Once personal data is no longer required, it is securely deleted or anonymized to prevent unauthorised access.
Data Security
We apply proper technical and organizational controls to ensure personal information is not accessed, lost, misused or distorted by an unauthorized person. These actions involve secure data storage systems, limited access of authorized staff, and frequent check-ups of our systems. Although we implement reasonable measures to protect data it should be mentioned that there is no way of transmitting data via the internet that can be considered absolutely safe.
Your Privacy Rights
Depending on the relevant legislation, a person might be allowed to obtain their personal information, ask for corrections to misplaced information, demand deletion of their data, revoke authorization to process their data and limit or oppose some uses of their data. These rights are supposed to introduce transparency and control over personal information. We can receive such requests to exercise these rights via the contact details which are in the form below and will take the required steps to answer them in regards to the legally applicable requirements.
International Data Transfers
When it comes to the delivery of our services, the personal information can be moved to or processed in places that are not within your country of residence. Upon the event of this, we will make reasonable steps to make sure that such transfers are in line with relevant data protection provisions and that your data is not compromised.
Third-Party Links
Our website may contain links to third-party websites for convenience and informational purposes. HireLoft is not responsible for the privacy practices or content of these external sites and users are encouraged to review their privacy policies before providing any personal information.
Updates to This Privacy Policy
We can revise this Privacy Policy when our practices, services, or even legal regulations change. This page will contain any updates as well as a new date as to when it was last updated. The further use of our site or services after such revision is the acceptance of the revised policy.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, you may contact HireLoft Recruitment by email at info@hireloft.ca or through our website at https://www.hireloft.ca. We will make every reasonable effort to address your inquiry promptly and in accordance with applicable privacy laws.